I was reminded recently reading the commentary below from Michael Yardney, about some principles in time management from my physics teacher in year 11 &12. Oddly, I couldn't tell you anything I learnt about physics, but the first 2 points below struck a chord with me, and have been proven true many times over the years. Thanks Mr Langley...see I was kind of listening!
We all want to be more efficient more productive. But what are some practical and applicable principles and techniques that can help you do that? Here are four of the foundational principles you need to follow to achieve more in less time
Pareto Principle The 80/20 rule, which states that roughly 80% of the effects come from 20% of the causes or 80% of the results come from 20% of the work. Think about it. In your work, business or side hustle, where do the most of your results come from? Asking this question will help you determine where to invest your time. This also goes for your personal life as well. Exercise, dieting and personal development are a few examples. This rule really shows you that you don't have to be perfect, you just have to focus on what's important.
Put this into action: Write down your top three most productive things in your work and in your personal life.
Try to put at least 80% of your focus on your top items and watch the results roll in.
You may find that you're spending 80% of your time on things that really don't matter things that are only getting you 20% of the results.
Parkinson's Law An adage that work expands so as to fill the time available for its completion. In other words, if you plan a one hour block for a task, you will work at a pace that gets the task done in an hour. This is one of those crazy laws of life that just seems to work. Use it your advantage. Most importantly, if you know you can finish something within a given time period, stop wasting your time and dragging it out.
Put this into action: Use an actual timer and start setting some limits. Set a time to begin and a time to stop working.
Pomodoro Technique The process of breaking your work into chunks. 25 minutes of work, followed by a 5 minute break that's one pomodoro. Once you complete four pomodoros, take a longer break (20-30 minutes). Parkinson's Law is in full force with the Pomodoro Technique. Before long, you'll know what you're capable of during a 25 minutes pomodoro and you will start knocking things out.
Put this into action: Get a timer and start the clock. Work for 25 minutes, rest for five. After four times, take a 30 minutes break. Then repeat the process.
What is important is seldom urgent and what is urgent is seldom important. -Dwight Eisenhower. This has been referred to as many different but it's most commonly referred to as the Eisenhower Matrix. It's as simple as it looks, but it does require you to be honest about your tasks.
You'll separate everything you need to do for the day into four categories:
The problem is that we tend to focus too much of our time on the "urgent, but not important" and too little of our time on the "important, but not urgent". And that's completely backwards. Often, the "important, but not urgent" things are going to produce the greatest results in your life.
If something is important, but not urgent, that means:
1) it could be one of the most important things you'll ever do
2) it's easy to keeping putting it off.
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